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Pinners California February 3-4, 2023
Overland Park Convention Center
Fri 10am - 8pm | Sat 9am - 7pm
Home Depot

Exhibitor Information

Overland Park Convention Center, Overland Park, Kansas


All exhibitor information is listed below, but please feel free to call us anytime at 801.822.1333 with questions.

Show Supplier/Decorator - Fern

Our show decorator/supplier is Fern. The Exhibitor Kit they use is an online ordering system called OneView that you can access by clicking here. For a tutorial on how to use the system click here. They will also be sending you an e-mail that you can log-in from as another invitation to access the system. Fern can also be contacted at (816) 221-0525. You can supply your own booth items but if you need items such as tables, chairs and more then Fern is a great option. Your booth is simply your space with black pipe and drape (8' back wall and 3' sides) and Fern can help with everything else except internet & electrical (the convention center).
* Material handing fees are expensive. Be sure to know the costs before you ship or receive.

Internet

There is a free public wifi system available at the convention center that will handle most basic internet needs including most card readers. If you'd like wired internet it may be ordered on OPCC's online ordering system (around $200) which you can access here. Choose "Purchase Exhibitor Services" > choose our Pinners show > choose & order your service. There is a pre-purchase discount and the price goes up the week of the show.

Electrical

Electricity can also be ordered through OPCC's online ordering system (around $75) which you can access here. Choose "Purchase Exhibitor Services" > choose our Pinners show > choose & order your service. There is a pre-purchase discount and the price goes up the week of the show.

Booth Design Rules

We are fortunate in Kansas to not have a lot of set-up and design regulations. Here are a few show rules:
* All booth amenities must be within the allotted space (nothing in the aisles) unless pre-approved.
* Anything deemed unsafe in the opinion of the show organizer (such as tipping hazards) will be required to change.
* Solid side walls on your booth may not extend farther than halfway to the front of the booth. This is so we don't block the view to each other as visitors walk down the aisle. Some shows have designated "full wall" booth areas.
* The provided drape rods will support normal banners but in general are not to be used as booth support.
* Please do not hand out helium balloons and use in decor must be (begrudgingly:) approved.

Parking and trailer parking

Parking is good at OPCC and free in many lots. Trailers will have designated spots available to park and we will post a map for you to see here soon.

Shipping & Material Handling

You may choose your own shipping company, use our supplier (Fern) or call us for more suggestions. Shipping and forklift moving of supplies at the facility will be handled through Fern. Ffees for handling your materials can be expensive so be sure to talk to them ahead of time.

Set-Up | Take-Down

Set-up is Thursday, February 3rd between 8 a.m. and 6 p.m. Call or e-mail for early set-up options if necessary.

Take-down is anytime after 7 p.m. (to 11 p.m.) on Saturday evening. No early take downs please!

Class passes

We will give each exhibiting business a class punch card good for 2 classes each day of the show if you'd like to attend. You can personally use or pass around this card to your workers as you wish. These are passes for the 'stand-by' line and do not include kits. Class passes above these two classes each day will need to be purchased.

Promo Codes

If you would like a custom promo code that you can give to friends and followers for 1/2 price general admission tickets online, please request it here.

Hotels

You can find information about our great 2022 host hotels (the connected Sheraton) by following this link. Make sure to book through the link to receive our Pinners rate. Or if calling in, make sure to mention the Pinners Room Block in order to get our rate.

VIP Giveaways & Swag

Giveaways: This is a great way to get exposure at VIP night. We will be having some fun activities for our attendees to earn raffle tickets by competing. We will be drawing raffle tickets and announcing the giveaways and winners towards the end of the party.

Swag: Contributing an item to the swag bag is an opportunity to get your brand and products even more exposure to this amazing audience (please no coupons or flyers). The Thursday before the show begins (after setup) we host a VIP party for our most loyal attendees, local bloggers and trendy influencers. Each VIP attendee will receive a SWAG BAG that you can contribute to for free! You will need to bring 300 items with you to setup Thursday morning, and we’ll take care of the rest.

If you'd like to participate, please contact Darienne (801.822.1333) or e-mail her here.

Food and Temporary Food Permit Questions

We do anticipate being allowed to distribute food at our event. Anything other than candy bowls need to be approved by the OPCC. Here is a link of instructions to make an accound with ePlace in order to apply. Here are the instructions on how to apply. When approved, you will also need to check with the county Health Department to find out if you need a temporary food handlers permit. Some foods do, some foods don't. Even if you are a current food handler, you may need a temporary permit for the show. For other questions please contact Ashley.

Tax Information

The state of Kansas does have tax considerations for show exhibitors. All vendors must complete the Sales Tax Certificate and have a copy with them at the event. Here is a link to the certificate. Vendors without a Kansas sales tax account will return the bottom portion of the form to KDOR within 30 days of the event. If you have any questions please reach out to Beth A. Pisterzi at the Kansas Department of Revenue. 

Here is a Tax Tip Sheet for Special Events in KS. 

Pinners Marketing

We are proud that we do extensive marketing for Pinners Conference. It includes a media-wide campaign including TV, freeway billboards & city signage, cooperative ticket distribution businesses, national DIY and craft organizations including Michaels, women's group email campaigns, state-wide print promotion and of course many of the nation's most popular bloggers, electronic media and social medias.

Rates

Booth space is available by contacting Pinners at 801.822.1333. Booths are 10' x 10' and 8' x 10' and generally run $799. Bennett Events is a leader in connecting businesses with their custom audience.

2022 Pinners Conference Information

To download a Information kit for potential exhibitors in Kansas, click here.

Exhibitor Packet (supplier/decorator)

Check back here to download an Exhibitor Packet from our supplier.

Trade shows are consistently the #1 marketing return on investment among all options.

Please promote the show and your cool business with the graphics below. Thanks!

If you need graphics to help you promote the show, please click for a higher resolution version. Then drag & drop to your desktop.