All exhibitor information is listed below, but please feel free to call us anytime at 801.822.1333 with questions.
Our show decorator/supplier is Liberty Expo Services. The Exhibitor Kit will be coming soon. If you received your log-in information in an e-mail they have an online ordering system here. They can also be contacted at (816) 891-9500. You can supply your own booth items but if you need items such as tables, chairs and more then Liberty is a great option. Your booth is simply your space with black pipe and drape (8' back wall and 3' sides) and Liberty can help with everything else except internet & electrical (the convention center).
* Material handing fees are expensive. Be sure to know the costs before you ship or receive.
There is a free public wifi system available at the convention center that will handle most basic internet needs including most card readers. If you'd like wired internet it may be ordered on OPCC's online ordering system (around $200) which you can access here. Choose "Purchase Exhibitor Services" > choose our Pinners show > choose & order your service. There is a pre-purchase discount and the price goes up the week of the show.
Electricity can also be ordered through OPCC's online ordering system (around $75) which you can access here (after clicking go to the top of the page at "For Exhibitors"). Navigate to "Purchase Exhibitor Services" > choose our Pinners show > choose & order your service. There is a pre-purchase discount and the price goes up the week of the show.
We are fortunate in Kansas to not have a lot of set-up and design regulations. Here are a few show rules:
* All booth amenities must be within the allotted space (nothing in the aisles) unless pre-approved.
* Anything deemed unsafe in the opinion of the show organizer (such as tipping hazards) will be required to change.
* Solid side walls on your booth may not extend farther than halfway to the front of the booth. This is so we don't block the view to each other as visitors walk down the aisle. Some shows have designated "full wall" booth areas.
* The provided drape rods will support normal banners but in general are not to be used as booth support.
* Please do not hand out helium balloons and use in decor must be (begrudgingly:) approved.
Scam e-mails offering e-mail lists for purchaseWe have learned from several exhibitors they are receiving scam emails offering attendee lists for purchase. Please be aware these offers are fraudulent. These scammers do not have any relationship with Pinners or Bennett Events and they do NOT have the data they are attempting to sell. Scams may also include fake invoices and hotel booking scams. Do not interact with these. Our emails are from bennettevents.com. We are a permission-based email sender. We do not share, rent or sell our email lists. Please be on guard! Spammers are known to impersonate employees and illegally use show logos.
Parking is good at OPCC and free in many lots. Trailers will have designated spots available to park and we will post a map for you to see here soon.
You may choose your own shipping company, use our supplier (Liberty) or call us for more suggestions. Shipping and forklift moving of supplies at the facility will be handled through Liberty. Ffees for handling your materials can be expensive so be sure to talk to them ahead of time.
Set-up is Thursday, February 1st between 8 a.m. and 6 p.m. Call or e-mail for early set-up options if necessary.
Take-down is anytime after 7 p.m. (to 11 p.m.) on Saturday evening. No early take downs please!
We will give each exhibiting business a class punch card good for 2 classes each day of the show if you'd like to attend. You can personally use or pass around this card to your workers as you wish. These are passes for the 'stand-by' line and do not include kits. Class passes above these two classes each day will need to be purchased.
If you would like a custom promo code that you can give to friends and followers for $5 off any ticket online, please request it here.
You can find information about our great 2023 host hotels (Courtyard Marriott or Overland Park Sheraton) by following this link. Make sure to book through the link to receive our Pinners rate. Or if calling in, make sure to mention the Pinners Room Block in order to get our rate.
Giveaways: This is a great way to get exposure at VIP night. We will be having some fun activities for our attendees to earn raffle tickets by competing. We will be drawing raffle tickets and announcing the giveaways and winners towards the end of the party.
Swag: Contributing an item to the swag bag is an opportunity to get your brand and products even more exposure to this amazing audience (please no coupons or flyers). The Thursday before the show begins (after setup) we host a VIP party for our most loyal attendees, local bloggers and trendy influencers. Each VIP attendee will receive a SWAG BAG that you can contribute to for free! You will need to bring 225 items with you to setup Thursday morning, and we’ll take care of the rest.
If you'd like to participate, please contact Darienne (801.822.1333) or e-mail her here.
In order to sample or sell perishable or nonperishable foods & beverages, food vendors must follow the food guidelines set up by the state of Kansas which can be found here, as well as the guidelines set up by the OPCC, found here. You will also need a food license if you are planning to sell food in the state of Kansas for more than six days total in the calendar year. If you would like more information on this, you can read about it here. If you are a food vendor who sells regularly in the state of Kansas, please bring your license with you to the event.
The state of Kansas does have tax considerations for show exhibitors. All vendors must complete the Sales Tax Certificate and have a copy with them at the event. Here is a link to the certificate. Vendors without a Kansas sales tax account will return the bottom portion of the form to KDOR within 30 days of the event. If you have any questions please reach out to Beth A. Pisterzi at the Kansas Department of Revenue.
Here is a Tax Tip Sheet for Special Events in KS.
We are proud that we do extensive marketing for Pinners Conference. It includes a media-wide campaign including TV, freeway billboards & city signage, cooperative ticket distribution businesses, national DIY and craft organizations including Michaels, women's group email campaigns, state-wide print promotion and of course many of the nation's most popular bloggers, electronic media and social medias.
Booth space is available by contacting Pinners at 801.822.1333. Booths are 10' x 10' and 8' x 10' and generally run $799. Bennett Events is a leader in connecting businesses with their custom audience.
To download the 2024 information kit about potentially exhibiting at Pinners Kansas City (including pricing, maps and testimonials), click here. 2025 version coming soon.
Check back here to download an Exhibitor Packet from our supplier.
Trade shows are consistently the #1 marketing return on investment among all options.
If you need graphics to help you promote the show, please click for a higher resolution version. Then drag & drop to your desktop.
